Preventative Maintenance Software Overview
Planned preventative maintenance is the regular checking of whether the parts are all right and equipment works as expected and described during the different modes of its operation and if it is necessary in order to prevent a breakdown, adjust settings, or replace parts. Repair or, in other words, corrective maintenance is responding to the equipment breakdown and includes the performing work required to deal with a breakdown to return the equipment to a working condition.
Nowadays, computer programs and systems are indispensable tools that help companies to plan, organize, manage, and control their business activities. Moreover, it is very difficult and, even impossible, to be competitive in the market without using the newest technologies, modern hardware, and the right software. Companies performing preventative management are not an exception. Depending on the organization, some daily tasks are undertaken by technicians while others may be carried out by engineers or higher-level personnel, such as managers and leaders of
the departments. For this reason, the maintenance software system covers a wide range of tasks accomplished by employees from the planning, financial, technical, and logistical areas: administrative staff, managers, maintenance staff, and equipment users. Companies that want to solve preventative maintenance issues of their customers faster and more efficiently should use preventative maintenance software that best meets their business needs and requirements.
Preventative maintenance software system provides
- Support for key business activities of preventative maintenance:
- Creating and managing the customers' and vendors' database
- Scheduling a preventative maintenance service
- Controlling and managing inventory and parts
- Optimizing route maps, and others
- Tools that allow dispatchers to perform their duties in dispatching mobile employees in a more effective way with the minimum
of errors.
- Mobile application for tablets, smartphones, and other mobile handheld devices:
- Enables providing mobile workers with real-time data.
- Guides preventative maintenance technicians with standard operating surveys and procedures.
- Supports tracking the preventative maintenance service technicians' location, time, and fulfillment of the work tasks.
- Assists preventative maintenance technicians in allocating their work orders.
- Helps preventative maintenance technicians to perform their job, including, collecting payments and signatures.
- Generate reports about delivered maintenance services.
The preventative maintenance software can be used by maintenance workers, parts managers, and clerks, facilities managers, reliability personnel, factory engineers and managers, schedulers and planners, equipment operators, etc. Using preventative maintenance software systems allows professionals to track the company's assets, equipment, and property and to report important data such as preventive maintenance (PM), people, work orders, purchasing, spare parts and more to the corresponding departments. This data, in one's turn, helps managers and other employees to make decisions allowing to increase workers’ productivity, products' reliability, company's profitability and competitiveness, and, as a result, customer satisfaction.
Preventative maintenance software is a significant tool for scheduling the planned preventative equipment service, tracking the status of the work orders, recording performed works and equipment service demands, and analyzing the recorded data. Equipment service companies should use preventative maintenance software with the purpose to manage and control provided by them equipment service in a more effective way, producing and analyzing their service technicians' reports, and controlling and reducing their business costs.
Preventative maintenance software gives users a wide range of benefits
- Planning and scheduling. Invaluable tools enable automating the equipment maintenance schedule without waiting when problems occur, and expensive repairs will be needed. An electronic route book helps to create both recurring schedules of preventative maintenance and emergency customer service.
- Effective work order management. A software solution developed for facilities management and maintenance helps managers to improve workflow and increase employees' efficiency by optimizing such processes as scheduling, assigning, and closing of work orders.
- Visual dispatching allows managers easy plan the technicians' day’s work, adjust the schedule, and include emergency tickets as needed.
Inventory managing. Preventative maintenance software helps companies to organize their maintenance departments and manage their inventory, including spare parts. Automatic reordering of parts allows for maintaining the right level of spare parts in the stocks or warehouses and performing repairs quickly without any delays.
Enhancing service technicians' productivity. Desktop and web preventative maintenance software together with a mobile application for handheld devices used out of the office enable maintenance technicians to have access to real-time information, check inventory located in multiple warehouses, initiate work orders, and fulfill them without calling or returning to the office. Equipped with all necessary instructions and details of parts, tools, and procedures, required to fulfill their job, maintenance technicians can work without interruption and delay.
Tracking work orders and work time. The mobile application enables real-time tracking of work order status and controlling their fulfillment at customer locations as well as tracking mobile technicians' location and work time.
Reducing labor costs and overtime. Offered by us the preventative maintenance software system helps to cut overtime by significantly reducing the necessity of emergency repairs. Moreover, maintenance technicians work more effectively in the case of scheduled service works.
Eliminating paperwork. Using preventative maintenance software allows for eliminating paperwork because software captures and shares information automatically, and staff can view all needed data on computers or mobile devices as well as print it or send it by e-mail. Switch from reactive to proactive equipment maintenance, and you will not only extend the lifecycle of your equipment but reduce the operating costs of the facilities maintenance too.
The best provider of preventative maintenance software has to offer:
- Experience – years of experience in developing software solutions based on modern software technologies.
- Flexibility – flexible software solutions handle the main business processes.
- Sustainability – software life-cycle includes access to updates for the latest and greatest versions.
- Motivation – motivated developer, support specialists, and implementation consultant teams.
EZIBELINE LLC