Task Management Software 


Get more done with the task management software system.

Procrastination is a serious concern for many organizations. A lot of time management solutions have been developed by people for years. Since computers are widely used not only for personal but for business needs too, software solutions have become the major instrument that brings companies success and prosperity. One of the major keys to achieving business success is the ability to organize a business activity in an effective way without procrastination and with the least costs. Today, it is possible via using task management software – a robust workflow tool that helps to organize and control the fulfillment of the business process as a whole as well as the employee performance in each particular project and in each particular project task.

Project managers have a lot of responsibilities: planning, scheduling, running meetings, managing resources, analyzing reports, etc., and need to take into consideration many specific business aspects. To run a team of professionals (often a large team; the amount of team members is dependent on the company's size and the scale of the project) and support their activity in an efficient company way is difficult and, even impossible, without using computer programs; therefore, managers, even of the small

companies, prefer to use the task management software. Task management software gives the company's managers the ability to ensure that their employees are working in the important sectors of the business and that each worker gets done at the right time. Prioritizing the work across multiple projects plays an important role in business success. To achieve a wishful result, managers need to define subtasks that matter most for the particular project; only, in this case, their teams be able to successfully accomplish the project.

Collaboration in the work context also assists to get a desirable result. Task management software allows to reduce the company's expenses on frequent meetings and eliminates losing important tasks in emails and charts. Communication within task management software is intuitive and efficient. Regardless of the company size, managers should not use tools, including software programs that add chaos to their work. It is the time to optimize employees’ time and effort and to organize everything in the company for completing its business projects in one comprehensive and powerful tool. Access to the real-time status allows for a few seconds to determine what the current project needs to be accomplished. It is possible to combine different methods of work; managers need to find a way, the best one, which will lead their company to growth and success.

Main Features of Task Management Software

  • Planning and scheduling: this feature allows the outline of all tasks of the planned project and makes scheduling the necessary activities incredibly quick and easy. As a result, a project manager will always have an overview of how many tasks and hours have been scheduled for each member of the team and unscheduled time slots that help to know realistic project deadlines.
  • Assignment: workers need to be able to assign tasks to each other within the company's internal system without waiting for a manager or administrator to set them up for them.
  • Notification: the task management software system should allow every worker to accept a task or notify employees that one of them has been assigned to accomplish the task.
  • Prioritization: In this case having the ability to rank tasks in terms of importance and easily and quickly create a hierarchy of tasks, your team will focus on the priority tasks and procrastination will be eliminated.
  • Automatically Updating: the last-minute tasks and changes and dispatching them to the mobile handheld devices.
  • Centrally controlled user permissions: only an administrator must have a right to give limited permissions to system users with the purpose to prevent conflicts at the project and employee levels.
  • Mobile application: often members of your team, especially mobile workers such as delivery drivers, route sales representatives, distributors, equipment service technicians, and other workers, need to have access to the data on the go, during meetings, on the route, at customer locations and anywhere else. Only task management software with a mobile option can give your company all the necessary features for accomplishing business tasks.
  • Statistics: this allows managers to see who from your team is using your task management software system and how often they are logging in. 
  • Documentation: task management tools are enough complex and, therefore, your task management software should provide help with detailed instructions about how to use the current software program.
  • Reports: the ability to see the summarized data is indispensable for analysis and forecasting.
  • File Attachment: you may need to provide various documents with your task, so the ability to add the file attachments like emails, pictures, graphs, contextual and other documents that will be placed with the task itself is very helpful.
  • Integrations: the task management software system should be integrated with other computer programs such as accounting software, a customer relationship management (CRM) system, enterprise resource planning (ERP), human resources (HR) management system, and other software solutions that are used for running the business.
  • Calendar: it is great if the task management software is able to synchronize with the employee's real calendar.
  • Chat System: to provide an uninterrupted workflow, task management software needs to have a chat system that enables quick chats to facilitate communication between your employees.
  • Security: the information leakage of the company and clients must be eliminated.
Use Task Management Software to Increase Your Company’s Efficiency

Why is using task management software so effective? Because it provides task managing on each particular step from start to finish: determining the project tasks, planning, scheduling, tracking progress, testing, and reporting results. Today, a lot of software companies, from small ones to huge corporations, offer their task management solutions some of which are specially designed for individual industries such as distribution, manufacturing, delivery, and so on. Task management software makes the process of creating and organizing tasks easy and faster. This software enables in a few clicks generating a task and assigning it to a corresponding team member, supplier, or business partner. Managers are able to create as many tasks as they need and view them by project, department, team member, status, and more. Detailed information about the project progress with proof such as calendars, images, files, videos, and others allows users to quickly see the completed part (percentage) of any task.

Task Management Software

Different task management software systems provide different features. Before making a decision about which one is the best for your company, you should make some research, and, first of all, you should know what features the task management software systems need to have to help you and your managers to organize your company’s workflow the most effective way. Contact your managers who directly determine the tasks of the project, assign them to your team members, establish deadlines, control the progress, and gather and analyze the data. In order to choose the right task management software program that will help your managers to increase your employees’ efficiency, you need to know all specific aspects of your business process.



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